To enhance efficiency and digital transformation in academic and administrative operations, Bangladesh Army University of Engineering Technology (BAUET) has adopted an Integrated Education Management System (i-EMS). For this major digital transformation initiative, the university partnered with Pipilika Soft, a leading EdTech company in Bangladesh with over 16 years of experience in delivering smart software solutions to the education sector. Pipilika Soft currently serves more than 50 educational institutions, including over 17 universities.

Based on the specific requirements and academic policies of BAUET, Pipilika Soft rapidly deployed a fully customized University ERP System. This included a wide range of features and modules tailored to institutional workflows, streamlining day-to-day academic and administrative activities.

Today, students, faculty, and administrative staff at BAUET are effectively using Pipilika Soft‘s ERP solution for managing all aspects of university operations—ranging from admissions and payments to exams and HR processes.

Benefits for Students:

Students have emerged as the primary beneficiaries of the ERP implementation. Previously, simple tasks like checking dues, paying fees, or accessing results required physical visits to the university, often involving long queues and delays. Now, through a dedicated Student Portal, they can complete most of these tasks online—conveniently and securely.

Student Online Portal:

A summary of the key facilities available through the student portal is outlined below:

  1. Course Registration:
     Students can register for their offered courses with just a single click by selecting from their syllabus directly through the online portal.

  2. Dues & Payment Details:
     Students can view complete details of their previous and current dues, semester-wise breakdowns, the amounts paid, payment dates, and slip IDs—all from their portal.

  3. Online Payment:
     Students can pay their dues through integrated Financial Services  such as TAP. For those who prefer not to use online payments, the system is also integrated with over-the-counter (OTC) banking. This allows students to pay at any branch of the designated bank across Bangladesh using their student ID, and the payment is instantly reflected in their portal—eliminating the need to submit a bank slip at the university.

  4. Online Admit Card Download:
     Students can download their admit cards directly from the portal to sit for exams. If there are any outstanding dues, they can pay immediately online and proceed with the download. Admit cards are integrated with the university’s attendance policy, meaning students who do not meet the required attendance will see course eligibility reflected accordingly. For added security, a unique code policy is implemented on the admit card, making verification easy. If a student can state the system-generated course code in the exam hall, they will be considered eligible.

  5. Viewing Semester Results:
     Once the university publishes results and if the student has cleared all dues, they can view their results directly from home through the portal.

  6. Referred/Improvement/Backlog Exam Registration:
    If a student fails or receives a low grade in one or more courses, they can re-register for those specific exams through the portal. Upon payment of the exam fees, the system generates an admit card, allowing the student to participate in the respective exams. Results for these exams are also available through the portal.

  7. Learning Management System (LMS):
     Once a student registers for a course, the LMS features are automatically enabled course-wise. LMS functionalities include:

    • Student Attendance: Teachers mark daily attendance, and students can view their class-wise attendance records and percentage.

    • Course Materials: If instructors upload any materials by class, students can view or download them for study.

    • Notices: Students receive class-wise or course-specific notices posted by instructors directly through their portal.

    • Online Classes: If a teacher creates a class link, students can join and attend the class virtually through the portal.

  1. Teacher Performance Evaluation:
     Students receive an evaluation form for each of their course instructors, which they can fill out online—replacing the previous system that relied on Google Forms or other manual methods. Pipilika Soft has developed this feature specifically for BAUET. Once students submit their evaluations, administrative authorities can download comprehensive performance evaluation reports for each teacher from the system.

  2. Digital Library:
     Pipilika Soft has developed a fully integrated digital library system for BAUET, seamlessly connected to both the student and accounting portals. Through the Student Portal, students can browse the available library books, download PDFs for reading, view the list of books they have borrowed along with the corresponding dates, track the books they have returned, and check if they have any pending fines—all from a single dashboard.

Teacher/Department Head/Deans/Coordinators Online Portal:

A summary of the key facilities available through the teacher, department head, course coordinator and faculty dean portal is outlined below:

The Teacher Online Portal is designed to support two categories of users:

  1. a) General Faculty Members:
     Teachers who are primarily responsible for conducting classes, entering marks, and using LMS features.
  2. b) Academic Coordinators:
     Includes Department Heads, Batch Coordinators, and Faculty Deans who have additional administrative responsibilities.

Facilities for General Faculty Members:

  1. Learning Management System (LMS):
    For every assigned course, LMS features are automatically enabled. Key LMS functionalities include:

    • Student Attendance Management:
       Teachers can take real-time attendance using their mobile devices, download attendance sheets, perform bulk entries, and generate attendance percentage reports for download.

    • Course Materials Upload:
       Teachers can upload course materials for each class, which students can access and download.

    • Notice Posting:
       Teachers can post class-specific notices directly through the portal.

    • Online Classes:
       Even during university closures, teachers can conduct classes online through links generated in the portal.

  2. Marks Entry:
     Teachers can enter marks based on the course’s predefined mark distribution. Also can upload the marks excel, can lock the mark panel and view the mark sheets accordingly.

Before ERP system implementation, communication between teachers and students largely depended on various social media platforms. Now, with the LMS developed by Pipilika Soft, all academic activities can be managed from a single platform. This has significantly improved teacher-student interaction and enabled smooth academic counseling. The LMS has successfully created a strong bridge between educators and learners.

Features for Department Heads, Batch Coordinators, and Faculty Deans:

1. Course Offering:
 Department Heads or Batch Coordinators can offer courses based on the curriculum for a specific level/term. This prevents students from registering for irrelevant courses outside their syllabus.


2. Teacher Assignment:
 Administrators can assign specific teachers to courses as per departmental needs.


3. Routine Setup:
 Class schedules can be set by the department, including day, time, room number, and assigned teacher. Both students and teachers can view their class timetables from their portals.


4. Bulk Student Registration:
 In addition to individual online student registration, admins can register multiple students in bulk. They can also access a specific student’s profile and complete registration manually if needed.


5. Student List Viewing:
 Authorized users can access department-wise student lists.

6. Syllabus Viewing:
Can view students’ complete syllabus through the portal. Additionally, they can access detailed reports showing which courses students have completed and which courses remain incomplete.

7. Result Viewing:
 Department Heads, Batch Coordinators, and Deans can view academic results of all students under their supervision.

Additionally, teachers, faculty deans, department heads, course coordinators, and official staff members can submit leave applications through their respective portals. They can also view their payslips once published and monitor their regular attendance records directly from the portal.

Scholarship Management System:

Managing scholarships manually was a complex and challenging task for the university. However, with Pipilika Soft’s Waiver and Scholarship Management System, handling student scholarships has become much easier and more efficient.

At BAUET, students are offered various types of scholarship schemes. For example, based on a student’s semester results, a certain percentage or amount is awarded as a scholarship. These scholarships are carried forward automatically if the student maintains the required academic performance. If their results fall below the threshold, the scholarship is automatically discontinued.

Such complex and manually intensive scholarship calculations are now being managed seamlessly and accurately through Pipilika Soft’s ERP system.

Exam & Result Processing System:

Pipilika Soft has integrated all university exam-related policies into its ERP system, strictly adhering to the university’s regulations. This integration has enabled the resolution of numerous complex issues faced by the Exam Department. A summary of the benefits provided to the Exam Department through this system is as follows:

  1. Mark Entry Submission Monitoring:
     The Exam Department can oversee how many teachers have submitted marks for how many exams, ensuring timely mark entry and submission by all faculty members.
  2. Tabulation Management:
     The system incorporates the university’s complex tabulation policies and automatically generates accurate tabulation sheets. This automation has significantly reduced manual workload and errors, providing much-needed relief to the Exam Department.
  3. Exam Committee Management:
    All activities related to the exam committee can be managed via the ERP system. This includes assigning the Exam Committee Chairperson and Members, as well as managing Question Setters, Examiners, Tabulators, Scrutinizers, and Proofreaders. Result publication is fully automated within the system.

Additionally, the Exam Department is able to carry out many other tasks through Pipilika Soft’s ERP system, including:

  • Global Mark Lock/Unlock
  • Due Setup for Admit Card Download
  • Mark Sybmission Observation
  • Result Publishing
  • Viewing Mark Change History
  • Dynamic Mark Distribution Setup
  • Generating Exam Attendance Sheets
  • Exam Routine Management
  • Exam Seat Label Printing
  • Bulk Admit Card Download
  • Referred/Backlog/Improvement Course Verification
  • Course List Management
  • Examiner Assignment
  • Referred/Backlog/Improvement Result Publication

All of these functions are seamlessly handled within the ERP system developed by Pipilika Soft.

Student Payment Admin Module:

According to the university’s policies, Pipilika Soft has developed a comprehensive and user-friendly Student Payment & Admin Module that includes all essential features. In addition to enabling online payments for students, the system also supports on-campus payment collection if the university prefers.

Moreover, the system can dynamically generate over 40 types of payment-related reports, such as:

  • Student Due Report

  • Student Collection Report

  • Student Billing

  • Waiver & Scholarship Report

  • Fine Report


These automated reports significantly save both time and effort for the accounts officers, streamlining the entire payment management process.

Not only that, With Pipilika Soft’s ERP solution, university administrations can efficiently manage program-wise and version-based fee structures. During student admission, the appropriate fee structure is automatically mapped to each student profile based on their enrolled program.

The system also supports versioned fee structures, allowing the university to define specific fee schemes for a particular range of semesters and seamlessly transition to a new structure from a designated semester onward. This ensures flexibility in managing evolving financial policies without manual complications.

Additionally, the Accounts Admin can effortlessly upload bulk collections and bills using Excel files, significantly reducing manual data entry and enhancing operational efficiency.

Pipilika Soft’s ERP empowers universities with the tools they need for precise, flexible, and automated financial management.

HR: CLoud Attendance, Employees Leave Management Management System:

Pipilika Soft has not only digitized the academic activities of the university but has also successfully implemented automation across various administrative departments. At BAUET, from cloud-based attendance tracking to employee leave applications and monthly salary processing—everything is now efficiently managed through Pipilika Soft’s comprehensive automation system. Additionally, the institution’s income, expenses, and asset management are all handled through this system, enabling accurate and timely administrative operations.

HR: Cloud Attendance Management System:
 The ERP system by Pipilika Soft is fully integrated with attendance machines. Previously, teachers and staff could not view their own entry or exit logs, and often forgot to punch in or out, resulting in automatic salary deductions. Now, with the ERP solution, employees can view their real-time attendance logs, including entry and exit times. Moreover, supervisors can also monitor the attendance status of employees under their supervision, ensuring better accountability.

HR: Leave Application Management System:
 The system is equipped with an academic calendar, predefined holidays, and allocated leave quotas for each employee. An employee cannot apply for leave beyond their allocated quota. Leave requests go through a two-step verification process involving the employee’s supervisor. Authorized personnel can determine whether a leave should be approved as paid or unpaid. All of this is now manageable from a single platform, significantly improving transparency in HR operations.